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If you type “learning management system” in Google search bar, it will come up with about 2,440,000,000 search results in 0.61 seconds (to be exact!). Rewind it back to 25 years and you could find a total of 15 learning management system vendors in the market. Now? More than 900 already! This much choice should make it easier to select an LMS for your workplace, but guess what? It hasn’t.
What Does an LMS Do?
Learning management systems (LMS) help you and your organization in organizing and developing work skills, securing all your progress at a single place. These systems are user-friendly, but if you go overboard with the selection of features, using LMS can become a big hassle too. To avoid getting your online work record all messed up, you need to be careful while choosing the features that do not turn out to be a distraction.
What to Look For?
Most LMS developers offer custom LMS development, but even then, you have to be very careful with the selection of features that you go for. You can make the selection process easier by setting up learning goals that you are going to achieve through using LMS. Most private companies don’t want government compliance training modules (OSHA, HIPPA, etc.), but any LMS used in a government institute would look for instant access. So, it is important to determine what you want.
What are your needs and goals? Is E-commerce a necessity for your business? What sort of organization do you work for? Do you have specific integration needs? What changes do you most likely expect from the future? What are your needs and goals? All these are crucial questions that you should ask yourself before choosing an LMS.
After you have set a goal, it is easier to look for the most suitable features in the learning management system (LMS). Here is a list of a few useful features that you should look out for in an online learning management system.
Useful Features In A Great LMS
1) Creation Mode
This feature is included in most LMS software versions available. However, it is also a fact that the course creation module is not present in the basic LMS functional definition. You are often required to create the content of your own (including text, visuals, and videos). If the creation feature is not included,it then becomes a hassle to import your created content into the program. LMS development system with a built-in content creation feature will assist you in streamlining your work process.
2) Certification and Skills Tracking
Another salient feature to assess the best learning management system for your workplace is the certification and skill tracking feature. It is applicable to all kinds of LMS users. it is absolutely useless to give online training to your workers if you have no way of checking their potential growth through their performance.
Having a certification and skill tracking feature helps you set a baseline to evaluate their learning. This feature can be a great help to a government institution, as they can deliver certifications and reports via exportable sheets, as soon as the request is made by an authority or an individual. Immediate certification can do wonders for raising the morale of workers.
3) User Friendly
If you ask me about the definition of the best LMS, I could definitely come up with a simple definition: I would choose an LMS that is easy to use. It is always as simple as that for common users.
While choosing a learning management system, whether it is for any education software development company or for non-educational purposes, choose a system that is easy to learn and quick to use. It is unwise to expect from individuals and organizations to spend hours (read: days) and tons of resources to take a course. Most would opt out of it without giving it a second thought. A good LMS needs to be user-friendly above all.
4) Content Management
Content management is the most basic, yet most essential feature that you should be looking for in a learning management system you choose. If you have experienced using LMS, you must have noticed that some do it better than others.
Check and see if your LMS is compatible with the latest international E-Learning standards. E-Learning software development gives several options to choose from, Tin Can/xAPI, SCORM, for example, are compatible with most E-Learning software versions. Your LMS should enable you to upload videos, assessments, link learners, and documents to hosts worldwide. If you are using LMS for educational purposes, see if it can organize your curriculum, learning aids, and sheets, etc., at a single place, making the learning process fluent and smooth. Goal achievement is as important in the learning process as the evaluation to assess the steps.
5) Mobile Learning
As the global work and education perspective shifted towards due to COVID-19, it has become essential for all reputable companies and institutions to facilitate their members with educational materials, or work essentials, when they are unable to join workplaces or institutes. Mobile learning is the need of the hour. Upgradation to facilitate is inevitable. LMS mobile apps make it easier for young individuals to stay connected to the remote learning process. Mobile learning not only extends extensive learning interactions but also consumes less energy, hence, is more productive.
Data security has become the biggest concern for the LMS development companies over the past few years. The reason being, all learning management systems hold an enormous amount of personal data. In the education sector, although the learning aids are mostly of commercial value, it is always safer to secure them.
Check your LMS for the following security features:
- Does it ask for an initial sign-in, and is it offering password protection?
- What is the process of securing sensitive content? Is your LMS offering cloud-based security services or on-device?
- Who is your LMS allowing access to authorized data? Is it enabling the selection of users?
LMS development should enable you to authorize certain users to access certain sections/niches of data. It is risky to provide equal administrative privileges to all users. Data authorization strategy never disappoints if used with caution. Also, make sure your LMS provides access to users with legitimate reasons to access data. People share sensitive login information, passwords, etc., putting at risk the security of everybody involved. It is efficient to choose a system that can enable multiple administrative roles so that work needs are met at multiple platforms.
- Who is authorized to access data modification?
It is important to let authorized access to your data, but it is more important to control if those authorized persons can bring certain changes to your data, hence compromising its integrity. Data modification should only be allowed after passing through another level of security. Make sure that the LMS you are choosing facilitates layered security.
To conclude, it is time-consuming to choose an LMS that fulfills all your requirements, but it is worth it. It saves you from the hassle of looking for alternates during work, which can bring the learning process to a halt. Hopefully, by looking at all the mentioned above features, you would be able to choose wisely.