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The recent pandemic outbreak has affected businesses in many different ways. While some business industries have seen a drastic slowing down, others remain unaffected due to the nature of what they do. Among all of them, some have either adapted or looking to adapt to the new situation that has taken over the whole globe. Their response to the coronavirus pandemic is remote work, a brilliant opportunity for everyone in the team.
Remote work is a resourceful plan for many businesses these days, the idea is also experimental towards how things will proceed after quarantine ends. Regardless, the major issue to deal with here is team communication, productivity, and work arrangements. We, at InvoZone, have prepared a guide you might need to do your best work from anywhere, may if you are a manager or an employee. Our effective remote work routine and a handful of experience have made it possible for us to share this knowledge with everyone with interest.
Benefits Of Remote Work
In a normal situation of work, Atlassian states that employees tend to be only 60% productive while working in an office environment. On the other hand, FlexJobs‘ 2018 survey state that more than 70% of the remote workers feel fewer interruptions, lesser stress and waste less time in dealing with office politics. However, the benefits go beyond the measure of productivity.
Remote work, or work from home, gives a better sense of work-life balance among many people, resulting in a generally happier mood. In one way, people can save commuting cost by skipping travel to an office and working in an environment of their choosing. Surprisingly, the most effective method does not lie entirely in remote employment policy. Global Workplace Analytics report that the ideal situation is a hybrid of the two – an amalgam where employees get to visit office some days of a week and have the flexibility to work from home as well.
Preparing For Remote Work
Remote work is not always as easy as we discuss, but it is something most of us can manage. As a start, the focus should be on bridging the communication gap among the remote employees. Remote workers often have to do a lot to make sure they do not miss important company announcements. Next, they also have to face the anxiety of a lack of proper support from the office. Moreover, not only are they responsible for how they manage time, but also prioritization of tasks. However, the following tips might help everyone on the team, especially remote employees:
Your Home Is Also Your Office:
Staying at home means that you have to make room for your office as well. You are your manager there and you have to monitor yourself so that you stay productive. Set up a small space somewhere in your house where you can sit comfortably and do your work. Be sure to take regular breaks to give your mind a rest and to get the blood flowing.
Procrastinate But Also Produce:
We all do it, and there is nothing wrong in that. Then again, too much of anything can be wrong and this is why we must control/limit it. Since you are the manager of your remote work routine, you should take steps to limit wandering off into the wild world of Internet and thoughts. Applications such as “Beeminder” and “Bato.Life” make sure that you stay on track and don’t overdo your procrastination when work is what you should be doing.
Managing Remote Teams
It can be difficult to manage a team when it is near you, so how can someone manage a team that’s spread out in different locations? Keeping track of all employees can indeed be difficult, especially when including remote work. Then again, it is not impossible either. Hence, the following are some tips you can use to align all remote workers on a single page.
Time differences and flexible working hours might seem challenging but it gets easier if your team knows what they have to do. Make sure the team is on the same page during a project’s time frame and everyone is clear about their priorities. Give regular feedback, positive and negative. Make sure that in each feedback, you are explaining why the judgement is such. It is simply not enough to tell someone “it’s good”. Explaining to them why will give them clear guidelines for what you expect of them and how can they improve if they are lacking.
Set Boundaries In Remote Work:
An uncontrolled remote work is like an overflowing kettle. Therefore, try to figure out a schedule that you and your team are comfortable with and follow it religiously. This will not only protect everyone from pinging each other at odd timings but will also teach everyone to value other’s time.
Trust Project Management:
One part of managing teams and project is to trust your team. A right balance is needed here: be present all the time, but give everyone their space. Yes, keeping track of the team’s progress is crucial, but letting them work on it is necessary as well.
Consider Team Collaboration:
Find time to organize a weekly hangout session, which would be similar to quick standup meetings. Here, everyone would talk about what is happening in work and briefly describe the situation. However, you can take this up in scale if your team is large. With brief demos and presentations, this will help raise awareness of employees toward each others’ work and create a sense of what the organization is aiming for.
Remember – Managers Are Mentors Rather Than Supervisors:
During remote work, managers must know their duties to their team: to be as much help as possible. You keep everyone aligned towards a task and blend everyone’s contribution. The more receptive you are to your team members, the better things will run. Aim to foster positive relationships and building trust with members. This will ultimately raise performance, regardless if someone is working from a riverside.